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Elk Island Public Schools

Over the last four years Box Clever Education has worked with EIPS to launch websites for all 42 schools in the division, two new corporate websites, a new Human Resources website system and StaffConnect.

visit: eips.ca

In 2007, Elk Island Public Schools selected Box Clever to design and develop a new corporate website and school website for each one of their 42 schools. As the fifth largest school division in Alberta - with 16,350 students and more than 2,000 staff members - this was a big task! Using WebGuide - our in-house Content Management System - we produced an integrated website framework for EIPS that powers all of their school websites from a single login. And because the schools' websites are now integrated with the new corporate website, information can be passed back and forth between the sites.

Box Clever is proud to have been a part of the process which resulted in EIPS winning the 2009 Bravo! Award for Excellence in Electronic and  Interactive Communications from the Canadian Association of Communicators in Education (CACE).

At Box Clever Education we have built a strong relationship with the great people at EIPS, and are continually working with them to increase their websites' features, both internally and externally. We invite you to watch the video, and to hear what EIPS' Superintendent, Director of Communications and Communications Officer have to say about the projects and about Box Clever Education.

“Box Clever was really interested in meeting our needs to ensure that what we got was what we wanted. I would strongly encourage others to use Box Clever.”
Bruce Beliveau, Superintendent
Elk Island Public Schools

Division Website

At EIPS, the new corporate website had three goals:

  1. Come up with a better way to organize the hundreds of pages and documents,
  2. To give the website a much-needed facelift,
  3. To build a powerful Human Resources section.

Mission accomplished. Using the new navigation, visitors can now browse through the site quickly and easily, to find the information they're looking for. And for parents with children in different EIPS schools, they can now jump to any other school website from the corporate website.

We also featured the most frequently accessed content on the home page, making it even easier to find! How'd we do it? For two months, we analyzed the website and tracked the visitor information, bringing to the forefront what was most important to website visitors!

Human Resources

We rolled out several phases of the new HR section, until the old EIPS hiring system was completely replaced. Gone are the days of mailing, faxing, photocopying and filing. Now, each job opportunity and applicant within EIPS are handled completely electronically, and completely within WebGuide. Now, potential applicants sign up for an account and upload all of their necessary documents. Then, HR staff compile short lists and send potential applicants to the appropriate hiring manager...all within WebGuide.

Teachers looking for a job can sign up for email alerts and find out as soon as a new position is posted. The entire hiring process is now online: from posting the job to receiving applicants and ultimately hiring online.

StaffConnect

In 2010, Elk Island also launched StaffConnect, Box Clever's internal communication solution for school divisions. Take a look at the video below to hear what they think of it!

School Websites

When it comes to school website design, it's not just all about the looks. Parents, teachers, and students need to be able to exchange information, and this can be difficult for schools to maintain. At Box Clever, we created a school website system that's standardized throughout the whole school district, ensuring everyone gets the information that they need online - and some peace of mind for school administration.

Consistent and Concise 

Before launching the WebGuide system, schools within the division were on their own when it came to launching a website. Some schools hired a professional web design company, some had their computer teachers build one, some had parent volunteers, some had students in charge. Some of the websites worked, some didn't, and most were outdated. Now each school has the same great WebGuide powered website. They share the same features and tools, and best of all, each website is properly branded as part of Elk Island Public Schools. Parents with children at different schools know where to find information on each website and can expect timely information wherever they look.

Training

In the past, it was a huge headache for school divisions to train their staff on website software. The cure? WebGuide - the unified, division-wide system which equipped many schools with fully-populated websites that were ready to launch after only a half-day training session! 

The trained lead teachers then returned to their schools and trained the rest of their staff. With nearly every teacher trained on the same system division-wide, schools aren't left high and dry when the teacher in charge of the website is transferred, and teachers don't need to learn a new system when they arrive at a new school.

Updating school websites was a technological hurdle in the past. But now with WebGuide, many people have the ability to use this easy system and keep it up to date.

Design

Each school had the choice of 12 website templates and the option of customizing those templates, either by hiring Box Clever to design a custom template, or by having students or staff design a new banner for their website. If a school wants to change their template, it's as easy as logging into WebGuide and selecting a new one. The site is automatically switched to the new template...no information has to be re-entered, no additional training, no expense.

Continuing Education Website

Shortly after completing the new www.eips.ca Box Clever was hired to produce a new website for the EIPS Continuing Education program. The program offers credit courses, Diploma exam preparation courses and night classes. The site, also powered by WebGuide, handles online registration and payments and was designed to match the new EIPS corporate website but with a different colour scheme. WebGuide tracks all student profiles and registration, runs class attendance lists, reconciliations, mailing labels and more.

Transportation

Both the division and each school website displays the current status of EIPS' buses - all controlled by Central Office. With one click, all 40 websites can be updated with the most current information.

EIPS now accepts secure online payment from families for transportation services, all through their website!